1. Agree terms before you start
Put the price, the payment due date and any deposit in writing before work begins. Surprises are what make clients pay late.
2. Take a deposit on bigger jobs
A deposit covers your costs and shows the client is committed. It can be a percentage or a fixed amount.
3. Send the invoice immediately
Invoice on the day the work is done, not at the end of the month. A client who gets an invoice while the job is fresh is more likely to pay it straight away.
4. Let clients pay with what they already use
A pay link that opens on any phone and accepts cards, Apple Pay or Google Pay removes the effort of finding bank details. Where bank debit is available in your country, offer that too. With tracks-it PDF there is no platform fee on online payments on any plan; the payment processor, Stripe, charges its own fee.
5. Remind politely and automatically
Most late payments are forgotten, not refused. A friendly reminder a few days after the due date usually settles it. Automatic reminders (on the Growth and Business plans) save you the awkward email.
6. Record every payment
Whether the client paid online, by cash or by bank transfer, mark it so your invoice list shows what is still open. Part payments should show as part paid, with the balance due.
More guides
How to write an invoice that gets paidInvoice vs. estimate vs. quote: what is the difference?Create an invoice by voice from your phoneGeneral information, not legal or tax advice. Rules differ by country.