Getting started
What is tracks-it PDF?tracks-it PDF turns a spoken sentence or a photo of a note into an invoice or estimate with a pay link, and includes PDF tools. See what it does.
Invoice by voiceTap the mic, say the job, the client and the price, review the draft and send it. Nothing goes out until you tap send. Here is how it works.
Voice languagesVoice invoices work in ten languages: English, Spanish, French, German, Portuguese, Chinese, Hindi, Urdu, Arabic and Japanese. Here is how to switch.
Invoice from a photoTake a photo of a handwritten note or a supplier bill and tracks-it PDF reads it into an invoice draft. The photo is not stored. Here is how.
Clients need no accountNo. Your clients open the link in your email, view the invoice or estimate and pay or sign. No account and no app to install.
Estimates and payments
Estimates signed onlineClients open the link in your email, review the estimate and sign on the page, with no account. The accepted estimate records the signature and time.
Estimate to invoiceConvert an accepted estimate to an invoice with one tap, or switch on automatic conversion. It is free and never counted as a second document.
What counts as a documentA document is an invoice or estimate you send to someone else. Drafts, test sends to yourself and estimate to invoice conversions are free.
Free plan limitsThe free Starter plan gives 5 documents every month, 20 PDF-tool files and 3 voice or photo drafts a day. No card needed.
How clients payClients pay from a link in the email by card, Apple Pay or Google Pay, with no account or app. Bank payment is available where supported.
Payment feestracks-it PDF takes no fee on online payments on any plan. Stripe charges its own processing fees, and the money goes to your own Stripe account.
DepositsAdd a deposit to an estimate or invoice as a percentage or a fixed amount. The client pays it on the pay page and it counts toward the balance.
Cash and check paymentsMark an invoice paid yourself for cash, check, Zelle or wire. No fee, part payments are supported and the client gets a PAID receipt.
Payment remindersStarter sends a reminder with one tap. Growth and Business send automatic reminders for overdue invoices, up to three, a week apart.
PAID receiptsWhen an invoice is paid in full, tracks-it PDF sends a receipt with a PAID stamp. You can also download it from the invoice or the client page.
Photos on invoicesAttach up to six photos to an invoice or estimate. Location data is removed, and the photos show on the PDF and on the client page.
Countries and tax
Countries and currenciesInvoice in 47 currencies with taxes that follow your country. Online payments are available where Stripe supports your country.
UAE VAT invoiceEnter your 15 digit TRN once and tracks-it PDF titles your document Tax Invoice, in English and Arabic, with VAT shown separately.
Canada GST/HST invoicePick your province and the combined tax rate is filled in, with each tax on its own line. Add your GST/HST number and send. Rates change, so check yours.
US sales taxSet your own sales tax rate once and switch tax on or off for each line. tracks-it PDF does not calculate state tax for you.
PDF tools
File deletionFinished PDF-tool files stay in your Recent files for 24 hours and are then deleted automatically. Only you can see them.
PDF tool limitsStarter includes 20 PDF-tool files a month, Growth 500 and Business 2,000. A plan for individuals is $7.99 a month.
Sign a PDFOpen PDF tools, choose Sign and stamp, place your saved signature or stamp on a page and save. It is a placed image, not a certificate signature.
Account and data
Team seatsGrowth includes 3 seats and Business 10. Extra seats are $8 and $6 a month, with read-only viewers.
Cancel or change planChange or cancel on the Plan and billing page. Upgrades are prorated now, downgrades start at your next billing date, and cancelling ends at period end.
Data and privacyPhotos lose their location data, PDF-tool files are deleted after 24 hours, and you can delete your account in Settings. See what we keep.